Newport Seafood & Wine Festival

This is a 21 of age years and over only event! This includes exhibitors, their staff and infants. In accordance with Oregon State law, NO MINORS are allowed on the festival grounds during hours of operation. Compliance is strictly enforced.

Craft Vendors

All applicants must include pictures of crafts to be sold. With a limited number of Craft Vendors an effort will be made to minimize the duplication of products offered. Please list under products, what kind of crafts in detail you will be selling.

This will help us to eliminate duplicated products.

Food Vendors

Service of food at this event requires a temporary Lincoln County Health Department License. Food Vendors are strongly encouraged to offer multiple seafood items. Selection of applicants will be made to maximize the variety of seafood products and minimize duplication of similar products. Menus must be specific and cannot be changed without the written approval of the SWF Events Coordinator. Limited space is available in a separate cook tent; space is obtained on a first come first served basis.

Information Vendors

Information Vendors are selected at the discretion of the Newport Seafood & Wine Festival Committee.

Wine Vendors

All Wine Vendors must complete a Special Event Winery Application.

Non-Profit or Charitable Organizations (501C3) must complete a Temporary Sales License Application and proof of (501C3) status is required along with your Oregon Non-Profit registry number.

There is a $25 City Fee that will apply for each wine vendor application, this will be due with your contract, upon acceptance. All persons serving wine must hold a current service permit or attend a training class that meets OLCC requirements prior to participation at the Newport Seafood & Wine Festival. OLCC requires proof of liquor liability insurance at a minimum of $500,000. The total insurance coverage for wine vendors will be $1,000,000. Other OLCC Winery/Grower requirements must be followed to complete their application. All servers will offer a uniform four (4) ounce pour per glass or one (1) ounce pour per taste. Vendors are responsible for complying with all applicable laws and regulations. No private label wines are allowed to be sold or given away, nor are any type of wine glass holders (plastic, around-the-neck or plate) or corkscrews/pullers/bottle

Insurance

ALL Vendors: All accepted applicants MUST provide the Greater Newport Chamber of Commerce with evidence of $500,000 minimum liability insurance coverage showing the Greater Newport Chamber as an additional insured.

Products

All Vendor selections are based upon the quality of offerings for Festival-goers, consistent with the Festival's Wine, Seafood & Coastal themes. Please describe your products as specifically as possible to assist in the selection process. Your description of the type of product served, sold, or given away must be complete and specific for your application consideration! Even if you have been a Vendor in prior years, you must provide us with a description of your product(s). This description will be used for the Festival Information Insert.

Please provide a description of your item(s):

What's Offered

• 10 X 10 booth with skirted table and backdrop (corner booth has 2 skirted tables). Side by Side booth is 10 X 20 and includes 2 skirted tables and backdrop.

• A Cook Tent with propane access, is located adjacent to the Festival Tent with limited space available on a first come first served basis. No open flame or hot oil cooking (grease laden vapors) is allowed inside the Festival tent. Hot plates, ovens, and microwaves are permitted inside. A fee Schedule for the Cook Tent will be included with the Vendor Contract if your application is accepted and noted that you would like a space in the Cook Tent.

• Electricity is available upon request. A fee schedule will accompany your contract.

• Four (4) 3-day Festival passes. Up to 6 additional passes available @ $17.00 each. Non-profit organizations should contact the Chamber Events Coordinator regarding their volunteer lists.

• Designated Vendor Parking Area. Two (2) Vendor Parking Passes will be provided. Additional Vendor Parking Passes will be $7.00 each (same as general parking fee).

• Complimentary Vendor Luncheon prior to opening on Thursday.

• Request of Booth Type Preference (No guarantee request for booth type will be granted).

Booth locations are subject to availability. If you request a Corner or Side by Side and are assigned a Standard Booth, you will be refunded or credited the difference.

Please make check payable to Greater Newport Chamber of Commerce or complete the attached Credit Card Billing form. Send payment to: Greater Newport Chamber of Commerce Attn: Bobbi Price

555 SW Coast Hwy • Newport, OR 97365

REFUNDS/Cancellations: To receive your full refund a cancellation request must be received by the Chamber in writing within ten days after the Chamber receives your contract. There will be a 50% charge for booth cancellation by a Vendor after January 3, 2013.

Vendors who cancel their booth after January 25, 2013 will not receive a refund of booth & electrical fees (other fees may be refunded).

Remember, the deadline for completed application is Thursday, October 4, 2012.